How to conduct a project

“project” is a temporary endeavor with a defined beginning and end (usually time-constrained, and often constrained by funding or deliverables), undertaken to meet unique goals and objectives, typically to bring about beneficial change or added value.

The temporary nature of projects stands in contrast with business as usual (or operations), which are repetitive, permanent, or semi-permanent functional activities to produce products or services. In practice, the management of these two systems is often quite different, and as such requires the development of distinct technical skills and management strategies.

The primary challenge in project management is to achieve all of the project goals within the given constraints. This information is usually described in project documentation, created at the beginning of the development process.

The primary constraints are scope, time, quality, and budget. The secondary — and more ambitious — challenge is to optimize the allocation of necessary inputs and integrate them to meet pre-defined objectives.

Project management is the application of knowledge, skills, tools, and techniques to project activities in order to meet project requirements. It has been practiced for thousands of years around the world and has its roots in ancient civilizations. The discipline of project management has evolved rapidly in recent years with the advent of new technology, tools and methodologies.

There are many different approaches to project management, each with its own strengths and weaknesses. The most popular approach is known as the waterfall model, which breaks down the project into distinct phases: planning, execution, testing, and delivery. Other popular approaches include agile project management, which focuses on flexibility and adaptation; and lean project management, which seeks to minimize waste and maximize efficiency.

How to conduct a project in 5 steps

There are a few things to keep in mind when conducting a project:

1. Make sure you have a clear goal in mind. What are you trying to achieve with this project? Without a clear goal, it will be difficult to measure success.

2. Assemble a team of people who can help you achieve your goal. This team should include experts in the relevant field, as well as people with good organizational skills.

3. Create a detailed plan of action. This plan should spell out what needs to be done, by whom, and by when. Once you have a plan, stick to it as closely as possible.

4. Be prepared for bumps in the road. No project ever goes perfectly according to plan, so be flexible and be prepared to adjust your plans as necessary.

5. Celebrate your successes. When you reach milestones or achieve your goals, take the time to celebrate your accomplishments. This will keep you motivated and inspired to continue working hard.

How to measure the success of a project

There is no one-size-fits-all answer to this question, as the success of a project can vary depending on its specific goals and objectives. However, there are some general guidelines that can be followed in order to measure the success of a project.

Some common indicators of project success include meeting or exceeding milestones, staying within budget, and receiving positive feedback from stakeholders. Additionally, successful projects typically result in positive outcomes for the individuals or organizations involved.

Even unsuccessful projects can provide valuable lessons that can be used to improve future endeavors.

What team members do you need for a project?

There are many different roles that team members can play on a project, and the specific mix of team members that you need will depend on the nature and scope of your project. However, there are some key roles that are essential for most projects, and these include a project manager, one or more developers, a designer, and a tester. In addition to these core roles, you may also need a business analyst or other specialist depending on the nature of your project.

Project manager

As the project manager, you will be responsible for overall coordination and management of the project. You will need to ensure that all team members are aware of their roles and responsibilities, and that they are working together effectively to meet the project objectives.


The developers on your team will be tasked with the creation of the actual software or other deliverables that your project requires. They should have a good understanding of the technical specifications and requirements, and they will need to be able to work effectively with the other team members to produce high-quality results.


The designer on your team will be responsible for creating the user interface and overall look and feel of your project. They must also have a strong understanding of user experience principles, and they will need to be able to work closely with the developers to ensure that the final product is both user-friendly and visually appealing.


The tester on your team are testing the software or other deliverables to ensure that they meet the quality standards that have been set for your project. They will need to have a good understanding of the testing process, and they will need to be able to work effectively with the developers and designers to ensure that all aspects of the project are working as intended.

Business Analyst

Depending on the specific needs of your project, you may also need a business analyst or other specialist. The business analyst will be responsible for gathering and analyzing data to help determine the feasibility of your project. They will need to have strong analytical and problem-solving skills, and they will need to be able to communicate effectively with all members of the team.

No matter what specific roles you need for your project, it is important to ensure that you have a well-rounded team that can work together effectively to meet your project objectives. By carefully selecting the right mix of team members, you can set your project up for success.

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About Angela Biden

Angela Biden is a consulting strategist and M&E consultant. She has worked across a range of development, and business contexts. She holds a Masters in Economics and Philosophy, and has worked in the nexus of M&E and social impact; to help those doing good do more of it; for some 15 years. From policy board rooms, to Tech start-ups, to grass roots NGOs working in the face of the world’s most abject challenges; Angela is focused on conducting relevant and meaningful M&E: fit for purpose, realistic, and useful for stakeholders creating positive change.
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